Simplified Practice, Inc. Privacy Policy

Effective Date: January 1, 2022

Scope of This Policy

This privacy policy applies to:

Simplified Practice, Inc. and our affiliates (“Simplified Practice,” “we,” “us,” “our”).
Simplified Practice’s online properties, including our websites, websites, or mobile applications that link to it; our social media pages or handles; and products and services (“Services”).

Simplified Practice understands that you care about how we collect, use, and share information when you interact with our Services, and we value the trust you place in us. This Policy explains:

the types of information we collect through our Services
how we use and protect that information
the types of information we may share with others and under what circumstances
the choices you have regarding our collection, use, and sharing practices
Specific disclosures for residents of different jurisdictions

This Policy applies when you interact with us through our Services. It also applies anywhere it is linked. It does not apply to non-Simplified Practice websites and mobile applications that may link to the Services or be linked to or from the Services; please review the privacy policies on those websites and applications directly to understand their privacy practices.

Information We Collect

We collect information from you directly, from the devices you use to interact with us, and from third parties. We may combine information from the Services and other information we obtain from our business records. In addition, we may use and share information that we aggregate (compile to create statistics that cannot identify a particular individual) or de-identify (strip information of all unique identifiers such that it cannot be linked to a particular individual) at our discretion.

Information you give us.

Contact and professional information, including name, email address, telephone number, job title, and company name and size.
Demographic information.
Audiovisual information.
Payment information and associated contact information when engaging in a transaction on our site.
You provide any information or data by interacting with us through our customer support.
Information you provide when you complete a survey administered by a service provider acting on our behalf or us.
You provide any information or data by interacting in our online forums and chat rooms or by commenting on content posted on our Services. Please note that these comments are also visible to other services users.
Information you submit to inquire about or apply for a job with us.
Any information that you provide in the course of using the Services.
If you contact us, we may record that correspondence and any contact information provided.

Some of this information may be collected by external parties on our behalf. For example, we use a payment processor when you engage in a transaction on our site.

Information We Collect Automatically

When you interact with the Services, certain information about your use of our Services is collected automatically. This includes:

Details of your visits to our site and information generated in the course of the use of our site (including the timing, frequency, and pattern of service use) including, but not limited to, traffic data, location data, weblogs, and other communication data, the resources that you access, and how you reached our site.
Diagnostic information such as web traffic logs.
Details regarding the device you use to access our Services, including, but not limited to, your IP address, operating system, and browser type.
Information about how you interact with our Services, including whether you open or click links in any correspondence.

Much of this information is collected through cookies, web beacons, and other tracking technologies, as well as through your web browser or device. In addition, simplified Practice relies on partners to provide many features of our Services using data about your use of Simplified Practice and other sites.

Most web browsers automatically accept cookies but, if you prefer, you can usually modify your browser setting to disable or reject cookies. If you delete your cookies or set your browser to decline cookies, some features of the Services may not be available, work, or work as designed. You may also be able to opt-out of or block tracking by interacting directly with the other companies who conduct tracking through our Services.

Your browser or device may include “Do Not Track” functionality. At this time, Simplified Practice does not respond to browser “Do Not Track” signals.

Information We Collect From Other Sources

We may collect the following information about you from third-party sources.

Subscription registration information.
Contact information, demographic information, and information about your interests and purchases from consumer data providers.
Information about your credit history from credit reporting agencies.
Information about your interests, activities, and employment history from social networks and other places where you choose to share information publicly.
Information about your interaction with advertisements on our Services, or ads that we place on third-party websites, from online advertising companies.
If you decide to invite others to the Services, we will collect your and the other person’s names, email addresses, and/or phone numbers to send an email or text message and follow up with the other person. You agree that you will obtain the other person’s consent before giving us their contact information. You also agree that you will not send us the contact information. We will inform any other person you invite to give us their information in the invitation email.

How We Use and Protect Your Information

We may use the information we collect from you for the following purposes:

First, to provide you with our products and services, including taking steps to enter into a contract for sale or services, processing payments, fulfilling orders, sending service communications (including renewal reminders), and conducting general business operations, such as accounting recordkeeping, and audits.
To enable additional features on our Services and provide you with personalized service.
To provide you with the best service and improve and grow our business, including understanding our customer base and purchasing trends and understanding the effectiveness of our marketing.
To understand how our Services are being used, track site performance, and improve.
To deliver tailored advertising on our Services based on your preferences or interests across services and devices and measure the effectiveness of ads. We may share your information with business partners, online advertising partners, and social media platforms for this purpose.
To detect, investigate, and prevent activities that may violate our policies or be fraudulent or illegal and comply with legal requirements regarding the provision of products and services.

How We Secure the Information We Collect From or About You

We use a combination of physical, technical, and administrative safeguards to protect the information we collect through the Services. However, while we use these precautions to safeguard your information, we cannot guarantee the security of the networks, systems, servers, devices, and databases we operate or that are operated on our behalf.

How We Share Your Information

Affiliates: We share information with other members of our group of companies.
Service Providers: We engage the following types of vendors to perform functions on our behalf, and they may receive information about you from us or collect it directly. These vendors are obligated by contract to use information that we share only to provide these business functions, which include:
- Supporting Service functionality, such as vendors that support customer service and customer relationship management, subscription fulfillment, freight services, application development, list cleansing, postal mailings, and communications (email, fax).
- Auditing and accounting firms, such as firms that assist us in creating our financial records.
- Professional services consultants, such as firms that perform analytics, assist with improving our business, provide legal services, or supply project-based resources and assistance.
- Analytics and marketing services, including entities that analyze traffic on our online properties and assist with identifying and communicating with potential customers.
- Security vendors, such as entities that assist with security incident verification and response, service notifications, and fraud prevention.
- Information technology vendors include entities that assist with website design, hosting and maintenance, data and software storage, and network operation.
- Marketing vendors, such as entities that support the distribution of marketing emails.
Business Partners: We partner with select companies that assist us in providing you with certain services or products we offer. If you purchase such products or services, we may share your information with such companies to facilitate the services or provide you with the products.
Provider information. We may sell, license, or otherwise disclose information that identifies specific health care providers and information related to their use of the Services, such as health care claims, treatment, prescribing trends, etc. This information is de-identified concerning patients and health plan members.
Online advertising partners: We partner with companies that assist us in advertising our Services, including partners that use online tracking technologies to collect information to personalize, retarget, and measure the effectiveness of advertising.
Social media platforms: If you interact with us on social media platforms, the platform may collect information about you and your interaction with us. If you interact with social media objects on our Services (for example, by clicking on a Facebook “like” button), both the platform and your connections on the platform may be able to view that activity. To control this sharing of information, please review the privacy policy of the relevant social media platform.
Government entities/Law enforcement: We may share information when we believe in good faith that we are lawfully authorized or required to do so to respond to lawful subpoenas, warrants, court orders, or other regulatory or law enforcement requests, or where necessary to protect our property or rights or the safety of our employees, our customers, or other individuals.

Additional Information About our Data Collection and Sharing Practices

Sharing of Aggregated Data

We may share aggregated or de-identified data at our discretion, including marketing agencies, media agencies, and analytics providers. However, these other companies will not relate this data to identifiable individuals.

Combination of Information

We may combine information from the Services and other information we obtain from our business records.

Change of Ownership or Corporate Organization

We may transfer to another entity or its affiliates or service providers some or all information about you in connection with or during negotiations of any merger, acquisition, sale of assets or any line of business, change in ownership control, or financing transaction. Therefore, we cannot promise that an acquiring party or the merged entity will have the same privacy practices or treat your information the same as described in this Policy.

Cross-border Transfer of Data

If you use our Services outside of the United States, you understand that we may collect, process, and store your information in the United States. The laws in the U.S. regarding information may be different from the laws of your state or country. Therefore, any such transfers will comply with safeguards as required by relevant law.

Data retention

We may store information about you for as long as we have a legitimate business need for it.

Information about children

The Services are intended for users age thirteen and older. We do not knowingly collect information from children. However, if we discover that we have inadvertently collected information from anyone younger than 13, we will delete that information. Please get in touch with us with any concerns.

Health Information

Some of the Services we offer include collecting or processing health information. The health or medical information we receive on behalf of our customers is subject to protection under applicable federal or state law. If you are a patient viewing this Privacy Policy, please contact your provider for information regarding your medical records.

Genetic Information

We also collect or process genetic information through genetic testing limited to individuals who voluntarily participate in such testing. The genetic information of our customers is collected, stored, and processed by relevant federal and state laws. If you have any questions about our practices, please contact us at the address below.

Your Options and Rights Regarding Your Information

Would you please send an email with contact information changes to info@simplifiedpractice.com? To update your payment method, follow the Customer Authorization Recurring Auto Payment Form instructions located on Simplified Practice’s website under Resource Center/Simplified Practice Forms and Manuals/Account Management.

If at any time you would like to unsubscribe from receiving future emails, you can email us at info@simplifiedpractice.com, and we will promptly remove you from all correspondence.

Ad Choices

You have options to limit the information that our partners and we collect for online advertising purposes.

You may disable cookies in your browser or mobile device using their setting’s menus. In addition, your mobile device may give you the option to disable advertising functionality. Because we use cookies to support Service functionality, disabling cookies may also disable some elements of our online properties.
You may contact us directly.

If you delete your cookies, you may also delete your opt-out preferences.

Special Information for Job Applicants

When you apply for a job with us, we may collect information from you, including:

Information you provide in connection with your application.
Information that you make available in your social media accounts.
Information about you that is available publicly.
You authorize us to collect information via third parties, including former employers or references.

You may submit your application for employment through a third-party service that displays our job posting in certain circumstances. We do not control the privacy practices of these third-party services. Therefore, please carefully review their privacy policies before submitting your application materials.

Privacy Disclosures for Specific Jurisdictions

Special Information for European Economic Area, United Kingdom, and Switzerland Residents

We process “personal data,” as that term is defined in the European Union’s General Data Protection Regulation (“GDPR”).

Your rights under the GDPR: Users located in the European Economic Area (“EEA”), U.K., or Switzerland have the right to complain about our data collection and processing actions with the supervisory authority concerned. Contact details for data protection authorities are available here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.

You have the following rights if you are located in the EEA, U.K., or Switzerland.

Access and Portability: Request access to personal data we hold about you or request transmission of your data to a third party.
Correction: Request that we rectify inaccurate or incomplete personal data we store about you.
Erasure: Request that we erase personal data when such data is no longer necessary for the purpose for which it was collected when you withdraw consent, and no other legal basis for processing exists, or when you believe that your fundamental rights to data privacy and protection outweigh our legitimate interest in continuing the processing.
Restriction of processing: Request that we restrict our processing of personal data if there is a dispute about the accuracy of the data; if the processing is unlawful; if the processing is no longer necessary for the purposes for which it was collected but is needed by you for the establishment, exercise or defense of legal claims; or if your request to object to processing is pending evaluation.
Objection to processing: Object to processing your personal data based on our legitimate interests or for direct marketing (including profiling). We will no longer process the data unless there are compelling legitimate grounds for our processing that override your interests, rights, and freedoms or assert, exercise, or defend legal claims.
Transfers: Obtain information about and a copy of our safeguards to transfer personal data across borders.

Please get in touch with us to exercise these rights.

Special Information for California Residents

Your California Privacy Rights; “Shine the Light” Law

Residents of the State of California have the right to request information regarding third parties to whom the company has disclosed certain categories of personal information during the preceding year for the third parties’ direct marketing purposes. If you are a California resident and would like to make such a request, please email info@simplifiedpractice.com or write to us at Simplified Practice, Inc., Attn: Privacy and Security Officer, P.O. Box 872020, Vancouver, WA 98687.

California Consumer Privacy Act

The California Consumer Privacy Act (“CCPA”) provides California residents with rights to receive certain disclosures regarding the collection, use, and disclosure of information about them, as well as rights to know/access, delete, and limit disclosure of personal information. You have the right to be free from discrimination based on the exercise of your CCPA rights. To the extent that we collect personal information subject to the CCPA, that information, our practices, and your rights are described below.

Notice at Collection Regarding the Categories of Personal Information Collected

You have the right to receive notice of the categories of personal information we collect and the purposes for which we use personal information. The following table summarizes the categories of personal information we collect, the categories of sources of that information, and whether we disclose or sell that information to service providers or third parties, respectively. The categories we describe personal information are those enumerated in the CCPA. In addition, we collect this personal information for the purposes described in “How we use information.”

Entities to whom we disclose information for business purposes are service providers, companies that we engage in conducting activities on our behalf. Accordingly, we restrict service providers from using personal information for any purpose unrelated to our engagement.

Entities to whom we “sell” information are third parties. Under the CCPA, a business “sells” personal information when it discloses personal information to a company for monetary or another benefit. A company may be considered a third party either because we disclose personal information to the company for something other than an enumerated business purpose under California law or because its contract does not restrict it from using personal information for purposes unrelated to the service it provides to us.

Your rights under the CCPA

Opt-out of sale of personal information: You have the right to opt-out of our sale of your personal information to third parties. Please visit our Do Not Sell My Personal Information web page or contact us to exercise this right. Please be aware that your right to opt-out does not apply to our disclosure of personal information to service providers.
Know and request access to and deletion of personal information: You have the right to request access to personal information collected about you and information regarding the source of that personal information, the purposes for which we collect it, and the third parties and service providers with to whom we sell or disclose it. You also have the right to request that we delete personal information that we have collected directly from you in certain circumstances. Please get in touch with us to exercise these rights.

Financial incentives

Financial Incentives. We may offer you the opportunity to participate in special promotions and programs from time to time. Your participation is voluntary. If we provide this offer, we will obtain your consent to collect your personal information regarding your participation. The categories of Personal Information we collect are first and last name, phone number, email address, postal address, which we use to facilitate your participation in the program and market to you.

You may opt in to the program using the means we present to you, such as an online registration page when we make the offer. Likewise, you may opt out of the program at any time by contacting us at the address below.

The program we offer may qualify as a financial incentive program (FIP) under California law. We are required to explain how the value you receive from FIPs is reasonably related to the value that we receive from the Personal Information you provide to us. We use the Personal Information you provide to market to you and offer referral programs directly. These activities generate revenue for us that we believe reasonably related to the benefit you receive from participating in the incentive programs. In disclosures to you regarding the incentive programs, we will explain our good faith estimate of the value of your Personal Information.

Special Information for Nevada Residents

Residents of the State of Nevada have the right to opt out of selling certain pieces of their information to other companies who will sell or license their information to others. At this time, Simplified Practice does not engage in such sales. If you are a Nevada resident and would like more information about our data-sharing practices, please email info@simplifiedpractice.com.

Requesting to exercise your rights

Submitting requests: You may request to exercise your rights by making a request.

If you are a California resident, you may authorize another individual or a business registered with the California Secretary of State, called an authorized agent, to make requests on your behalf.

We may have a reason under the law why we do not have to comply with your request or why we may comply with it in a more limited way than you anticipated. If we do, we will explain that to you in our response.

Verification: We must verify your identity before responding to your request. We verify your identity by asking you to provide personal identifiers that we can match against information we may have collected from you previously. We may need to follow up with you to request more information to verify your identity.

We will not use the personal information we collect to verify or respond to your request for any purpose other than responding to your request.

Changes to This Policy

We may make changes to this Policy from time to time. The “Effective Date” at the top of this page indicates when this Privacy Policy was last revised. We may also notify you in other ways from time to time about the collection, use, and disclosure of your personal information described in this Policy.

Contact

For questions about our privacy practices, contact us at:

Simplified Practice, Inc.
Attn: Privacy and Security Officer
539 W. Commerce St. #464 Dallas, Texas 75208
Phone: 866-674-6753
Email: info@simplifiedpractice.com